Senior Legal Administrative Assistant

Job Purpose:
Provides advanced/specialized administrative assistance to the Legal department.  Duties are broad in nature and require the incumbent to exercise independent judgment related to assignments.

Major Duties:

Performs administrative and project-related tasks to include calendaring, scheduling appointments, meetings, travel arrangements, conference calls and other events as needed.  Assists assigned attorneys in managing their work and projects. 
Coordinates copyright registration applications and submissions with guidance from senior attorneys.
Conducts independent research, evaluates facts and prepares special reports under minimal guidance.
Reviews reports regularly and appropriately responds to inquiries as needed. Routinely applies rules, procedures, and policies to decisions.
Uses a variety of software programs and office equipment to perform assignments as well as to provide analytical or technical support to attorney in completing assignments. Assists in the testing of system changes and completion of access reviews.
Prepares complex documents and presentations determining type of information, general format, layout, and stylistics.
Works with budget and expense reports, generates communications, and processes documents.  Organizes and maintains files and records for area of responsibility.

Required Education, Experience & Skills:

High School diploma and three years administrative experience 
Strong knowledge of office practices and procedures.
Strong knowledge in the operation of standard office equipment such as copier, fax, computer, etc.
Strong knowledge in standard software packages (MS Word, Excel and PowerPoint).
Strong organizational skills with attention to detail.
Strong problem solving skills.
Excellent verbal and written communication skills.
Ability to maintain a high level of professionalism and confidentiality.
Ability to manage multiple tasks.
Ability to communicate effectively with all levels of employees and management.
Ability to be resourceful in difficult situations.

Preferred Education, Experience and Skills:

Bachelor’s or Associate’s degree; other requirements as defined by specific division/department.  
Administrative work experience in a legal environment.